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ApeosWare Management Suite 2

Smart & Powerful Through Document Communication

Overview

Promoting business communication with powerful documentation

Most businesses are faced with increasing numbers of multifunction devices, printers, faxes, and the growing needs to utilize mobile devices. The increasing numbers of devices and varying work styles lead to issues such as extra management work, risk of information leakage, increasing costs, heavy printing activities and longer work hours. 
ApeosWare Management Suite 2 is a software that can manage devices and their usages, and provides integrated authentication, print output, log accounting, and document distribution. 
The new version of ApeosWare Management Suite enhances on four points to focus on customer's requirement. It promotes comprehensive document management to provide high value to customer business.

 

Supporting the process of document life cycle

Features

Reduce and improve the various challenges of input and output of documents such as management labor, risks of leaks, costs, output traffic, and delayed operations.

Visualize

Advanced design and visualization from the user perspective

Administrators are able to complete necessary settings and operations without looking at a manual that provide the system configuration, allowing immediate access to services. ApeosWare Management Suite 2 realizes a sleek system operation that removes tediousness with an easy-to-understand interface, simplifying settings and operations, and by pursuing visualization.

  • Intuitive user interface (Administrator UI / device operation panel / mobile device)
  • Easy installation and setup
  • Creating accounting reports
  • Display the utilization status of users  

Organize

Efficiently manage the cycle from creation, and distribution to processing, saving, and disposal

With ApeosWare Management Suite 2, the cycle of documents can be organized to increase operational efficiency of the administrators and strengthen governance for the business. Consistency is made possible as the system will inherit the grouping features set by the administrator and implement the same feature across the fleet of devices in the office. This ensure uniformed management for the status of registration, settings and application of the appropriate user profiles.

  • Device management
  • Users management
  • Printing management
  • Cost management

Connect

Adapt to the ever-changing business environment to improve business processes
Customers exchange Information through a broad-range of devices and systems that include multifunctional devices, computers, operational systems, and cloud services every day in their business environment. ApeosWare Management Suite 2 connects to various devices and systems used by customers, and promotes input and output of documents.
  • Linking with document management service
  • Document distribution by workflow

Adapt

Extended functionality with addition enhancement options

The functions to use and the amount of data to handle differ according to each customer. ApeosWare Management Suite 2 provides Entry Edition and Enterprise Edition product packages to provide the required function as necessary.

  • Available in Entry Edition and Enterprise Edition
  • Flexible system configurations to meet IT requirements
A new version for more convenience and efficiency
  • Alleviate cost allocation work
  • Actualizes rule settings of reducing unneccessary printing
  • Smooth storage of scanned documents
  • Easy output commands from mobile devices

Try our trial version first

 

A trial version allows administrators and users a free 60-day trial. Please do not hesitate to experience how easy it is to adopt and use this software.

Easy-to-understand interface / Visually-intuitive operations

To a busy administrator, reading a manual to learn procedures is just tedious...

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An "Administrator UI" to learn operations while using the system
An intuitive interface makes settings and operations easy even without relying on the manual. Administrators reduce the time and labor required to learn the operations of ApeosWare Management Suite 2.


Mega menu / Administrator portal     

I want to operate devices with as few steps as possible...

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Menu displayed on the control panel
Menus for the ApeosWare Management Suite 2 are provided on the control panel of the devices. You can quickly access to the operation service on the device. External linkage system such as DocuShare and SharePoint can be connected to the system to provide you with the same operational experience.

Multifunctional device Control Panel 
Multifunctional device Control Panel

I want to operate my mobile device the same way as my computer...

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Direct operations from mobile devices
A specialized program is provided for mobile devices. Devices, users, and setting information specified on ApeosWare Management Suite 2 are applied to mobile devices to allow direct output and scanning by intuitive operations from the user interface. Devices to output and scan by using QR codes* can also be setup easily.
 
 
Mobile device user interface screen
Mobile device user interface screen

* "QR Code" is registered trademark of DENSO WAVE INCORPORATED in Japan and other countries.

Easy installation and setup / Visualize procedures for settings

I'm worried about the installation without an IT person at my company...

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Settings screens navigate even the inexperienced users
ApeosWare Management Suite 2 has easy settings functions built in to automatically navigate users through screens until the settings are complete. Users will be able to install and specify the default settings themselves to limit the time and cost of adoption.

Easy setup / Welcome screen

Easy setup / Welcome screen

 

Easy setup screen

Easy setup screen

  

Display the utilization status / To be displayed by the operation panel

Make all users cost-conscious. 

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Display the utilization status of users on the operation panel on login.

Display the utilization status of users with sum of money.
Also display the gap from the target value defined by the administrator for rate of color printing, duplexing, N-up, etc. It is also possible not to display them for users who have established the target. It reduces the burdens of the administrator while raising cost-consciousness of users.

To be displayed by the operation panel


Creating accounting reports / Visualize usage status reports

I want to know the status of device usages to properly distribute the location of devices and to caution device overuse.

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Creating over thirty different types of reports 
A wide-range of reports can be created on the web browser using collected job log information such as the users of devices, sheets that are output, paper sizes, and time. The report function has been dramatically enhanced in ApeosWare Management Suite 2. A plethora of reports can be created across five categories. 


A screen for creating web-based reports
A screen for creating web-based reports

Comprehensive usage breakdown report
Comprehensive usage breakdown report

Device usage fee reports per user
Device usage fee reports per user

Power usage reports
Power usage reports

Usage fee analysis report

  Usage fee analysis report

Main feature

  • Web-based aggregation reports
  • Custom settings
  • Various output (Web / PDF / Office documents)
  • Automated report settings (Email sending / shared folder storage)

Management of devices / Reduce labor of settings by assigning groups

With the increasing number of devices, the burden on the administrator also increases...

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Organize and manage settings information
Device groups can be created and devices to manage can be registered to the group. It is possible to unilaterally managed settings information and to specify settings simultaneously across devices. Resetting devices is easy even in case of an device malfunction.

Simultaneous settings for devices

Email notifications of device statuses
This function monitors the status of devices and sends notifications by Email. Problems such as a lack of paper or paper jams can be handled in a timely manner.

Uniformly managing panel settings of devices

Buttons on the control panel of devices can be registered simultaneously from the server to drastically reduce the time for installation.

Main feature 

  • Management of devices and device groups
  • Automated registration of devices
  • Reflection of device data
  • Authentication / aggregation settings
  • Display of device statuses / meter information
  • Notification settings for statuses
  • Displays job log aggregation status
 

Management of Users / Manage departments and offices securely and all at once

 I'm worried about security in an environment where many people use devices...

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Strengthening security with user authentication

This function authenticate users when logging into devices to identify who is using the device before it is used.

Setting strict restrictions to functions and access privileges
Functions of devices and output of color can be restricted by individual, department, or position. This reinforces security and promotes effective TCO reduction.

Feature and color restriction of devices

    
Easily registering of user information
User information can be imported from LDAP, SQL servers, Active Directory, and CSV files. This allows efficient registration and management.*

* Users can register their card IDs from the control panel of multifunctional devices or their computer.    

Main feature 

  • Management of users and user groups
  • Settings for access profiles
  • Links with external authentication servers (domains)
  • Import of users
  • Import of accounts*
  • Settings for authentication features
  • Self-registration of user card IDs
  • Fuji Xerox Direct Federation

* Entry Edition requires Cost Recovery Option.


Management of Printing / Organize rules for efficient output

 I want to thoroughly reduce costs without relying on user awareness...

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Limit wastefulness through "print rules"

Rules for output such as "high speed, twosided printing of large-quantity jobs" and "black & white printing for Email" can be specified. Output without wastefulness can be performed thoroughly without any particular reliance on user awareness.

Example settings of print rules

 I can't print my urgent documents because the device is in use...

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Quick On-Demand Print
"On-Demand Print*" can be used to output from any device of your choice upon user authentication. Your print jobs are stored temporarily to a server. This also allows you print out only the correct documents and delete those print job with incorrect settings.
* On-demand print is optional for the Entry Edition and standard for the Enterprise Edition.

Upload and print files from the online user interface of servers

Upload and print files from the online user interface of servers


Restricting output by guest users 
For example, "guest printing
*" allows output from users whom have paid the fee for printing. The guest users will be able to perform the print job from a designated locations, such as the library. 

* Guest printing is optional for the Entry Edition and standard for the Enterprise Edition.

Main feature 

  • Management of print servers
  • Direct printing
  • On-demand printing*
  • Guest printing*
  • Access protocols and print rules
  • Popup notification
  • Attribute changes of print jobs

* Optional for Entry Edition.


Providing a Mobility Environment / Input/output from mobile devices are also thoroughly managed

Achieving highly secure usability*
ApeosWare Management Suite 2 can thoroughly manage input and output from smartphones and tablet devices.

Cost management of printing using mobile devices


Output from the web or Email*
Files can be uploaded and output via a web browser and the body of Emails as well as attachments that are sent to a specified Email address can be printed.

Support the output via the Internet*
Separating the Mobile Server allows mobile output via the internet.  

Note: Separate user licenses are required for 11 or more users.
* Optional for Entry Edition.

Main feature

  • Sending of print jobs
  • Operation of on-demand printing*1
  • Scanner (Email sending)
  • Associating mobile devices with devices
  • Links with document management services*2
  • Cost management*1

*1: Optional for Entry Edition.
*2: DocuShare, OneDrive, Microsoft SharePoint Server, Salesforce®, RightFax, Intelledox Infiniti are supported optionally.


Cost Management / Organize the cost incurred according to the output by project

 I want to allocate the costs for output as well when invoicing customers, but there's no way to allocate these costs by project...

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Allocate costs by project*
For example, the staffs at offices such as law offices or architect studios that have multiple cases at the same time can rename costs by outputting projects selected during output operation based on the aggregate results given that accounts by cases are registered in advance.

Allocate costs by project

 

* Optional for Entry Edition.

 I want to fully manage the budget associated with output...

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Decide and control the "balance"*
A balance can be set for each account to control the output costs. Flexible operations are possible by rolling over balances with a surplus to the next month or by allocating accounts with insufficient balances.

Decide and control the "balance"

 

* Optional for Entry Edition.

Main feature

  • Management of accounts
  • Creation of fee structure
  • Settings for replenishment schedules
  • Aggregation reports for each account

Linking of scan settings with document management services / Flexibly connect devices with systems

Can't I set the processing method or set the destination of delivery for the documents when scanning...

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Consistent operations and easy login
Alleviate any uncertainty with the consistancy of the operation screen, even when accessing various document management services. Once user IDs and passwords are registered in advance, there is no need log into document management servers every single time.

Simple settings from the control panel
A simple flow function is provided to process and distribute scanned documents. Scanned documents can be attached and sent by Email or stored in a shared folder on the network.

Easily specify flow settings from the control panel of device


Input and output documents in the cloud
For example, documents saved to cloud services can be accessed from the control panel of devices and output.
Note: SMB, FTP, Email, Google DriveTM are supported standardly. DocuShare, OneDrive, Microsoft SharePoint Server, Salesforce®, RightFax, Intelledox Infiniti are supported optionally.

Main feature

  • Image processing
  • Scan settings
  • Email sending of scanned documents Links with document management services
  • Printing of saved documents
  • Email notifications
  • Cost management*

* Optional for Entry Edition.

 

Document distribution using flows (Optional) / Connect to the next process in a timely manner without a paper intermediate

Documents received by fax daily and scan documents... 
It's tough processing a large quantity of documents by hand...

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Standardize operation through settings in advance

Various processes can be set by establishing rules as "flows" in advance. A series of processes is performed automatically such as document processing, distribution, outputting, and saving by simply importing documents for fax receiving and scanning operations.

Standardize operation through settings in advance



OCR and noise removal made possible*
Processes such as format conversion and OCR processing* that go along with importing documents can be preformed automatically. High-level processing that includes sorting for addresses based on the text strings extracted through the OCR process can be also standardized.
* A separate option is required. 

Main feature

  • Import documents
  • Generate data (Document names, QR code reading*, attribute mapping, form analysis*, etc.)
  • Document distribution (Distribution jobs, multi-sending, form analysis result output*, etc.)
  • Error notification

* Optional

Entry Edition and Enterprise Edition are available / Adapting to the purposes of customers

Selecting from two types of adoption
ApeosWare Management Suite 2 offers an "Entry Edition" for easy implementation and an "Enterprise Edition" with on-demand print and cost management as standard features. In addition, the functions can be adapted to the purposes of the customer.
Controlling the amount of data to handle by the specifications of computers

For the Entry Edition and Enterprise Edition, the amount of data to be handled by the system can be controlled according to the specifications of the server.

Entry Edition / Enterprise Edition

*1: Optional
*2: Separate user licenses are required for 11 or more users.

 

Flexible system configurations to meet IT needs / Adapting to customer requirements

Supports "all-in-one*1", "redundant*2", and "distributed*1" configurations

ApeosWare Management Suite 2 can be configured as a system adapting to the IT needs of customers. In an all-in-one configuration, high-level features are bundled onto a single server. It allows input and output of documents with a minimum of investment and contributes to resolving the various challenges the customers may face. In addition, Enterprise Edition supports redundant and distributed configurations to satisfy high-level system requirements. 

Example of server configuration

*1: Entry Edition or Enterprise Edition.
*2: Only Enterprise Edition. 
System Configuration adapting flexibly to the customer environment

ApeosWare Management Suite 2 manages network devices such as multifunction devices and printers, and the users of those devices, and is a software that comprehensively manages authentication, output, log accounting and document distribution.

System Configuration adapting flexibly to the customer environment

ApeosWare Management Suite 2 server: Main functions

  • Management of devices
  • Management of users
  • Management of costs
  • Management of printing
  • Scan settings and Links with document management services
  • Operation of mobile devices
  • Creation of aggregation reports
  • Management of job logs Monitoring of servers
  • Document distribution flow
  • Software updates

Specifications

ApeosWare Management Suite 2 Operating Environment

File Size:
98.19 KB
Document Type:
Portable Document Format
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ApeosWare Management Suite 2 Support Model

File Size:
287.87 KB
Document Type:
Portable Document Format
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Brochure

Apeosware Management Suite 2

File Size:
2.64 MB
Document Type:
Portable Document Format
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How To Buy

ApeosWare Management Suite 2

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ApeosWare Management Suite